OctoAssistant.AI
AI-Powered Email Lead Response
AI-Powered Email Lead Response System
Never miss a lead again — AI generates personalized email responses with human oversight, ensuring professional and timely follow-up for every inquiry.
Starting at $199
Originally $2,500
One-Time Setup Fee • No Monthly Subscriptions
Free discovery call, custom demo, no obligation
How It Works
AI-assisted email responses with human oversight
Lead Monitoring & Capture
Monitors your database for new form submissions. Automatically stores lead data in organized databases for tracking.
AI Email Generation
AI analyzes lead details and searches your project database containing past project names, customers, locations, and highlights to generate personalized email responses with relevant examples and professional tone. This creates more human-like, contextual responses.
Human Approval & Send
Generated emails are sent to you for approval. You can approve as-is or request revisions. Human approval is optional and can be enabled or disabled. Only approved emails are sent to leads.
Why Choose OctoAssistant.AI?
Consistent Follow-Up
Never miss a lead with automated monitoring
Personalized Responses
AI crafts custom emails based on lead details and your project database
Quality Control
Human oversight ensures professional communication
Easy Integration
Works with your existing Google or Outlook services
Flexible & Configurable
Customize response templates, approval workflows, and project database to match your business needs
Save Time, Improve Response Quality
Before OctoAssistant.AI
- • Manual checking of form submissions
- • Time-consuming email composition
- • Inconsistent response times
- • Risk of missing leads
After OctoAssistant.AI
- • Automated lead monitoring every 5 minutes
- • AI-generated personalized responses
- • Consistent professional communication
- • 100% lead capture with organized tracking
By automating your lead response process, OctoAssistant.AI frees up hours every week—allowing you to focus on closing deals, not writing emails. And as your business grows, your time savings will scale right alongside it.
Why Speed Matters: Lead Response Statistics
Research shows that response time is critical to converting leads
More likely to connect when responding within 10 minutes vs 1 hour
Increase in conversions when responding within the first 10 minutes
National average response time for website leads (way too slow!)
Of customers buy from the company that responds first
The Reality: 20% - 30% of prospects will go to a competitor if you don't respond quickly enough. Don't let slow response times cost you valuable leads!
Simple, Transparent Pricing
One-time Setup Charge with NO Ongoing Subscriptions
Template
Lead Response System Template
- Complete N8N workflow template
- AI response generation setup
- Gmail/Outlook integration guide
- Documentation & instructions
- Basic email templates
Note: Requires knowledge of N8N, APIs, AI Platforms, and Integrations with either Outlook or Gmail
Full Setup
Out-of-the-box setup and integration
- Complete system setup & configuration
- Integration with your existing lead form
- 1-hour onboarding & training
- Customizable AI response templates
- Human-in-the-loop approval system
- Lead tracking & database organization
- Email service integration (Gmail/Outlook)
Note: Uses your existing email and AI service subscriptions - no additional monthly costs!
Premium
Full setup with custom integration
- Everything in Full Setup
- 1 custom integration of your choice
- Advanced workflow customization
- Priority support & setup
- Custom project database setup
- Advanced email templates
- Extended training session (2 hours)
Note: Perfect for businesses with specific integration needs or complex workflows
How to Get Started
Schedule Demo
Book a free discovery call to see the system in action
Schedule Onboarding
1-hour virtual onboarding & training with our team
Launch & Optimize
AI goes live—review performance and optimize flows
Book Your Free Demo
See how OctoAssistant.AI can transform your lead response process